To shrink large Outlook files using the Shoviv PST Compress and Compact Tool, you need to download and install the software, add your large PST files, select a compression method (such as removing or saving attachments separately), apply data filters, and execute the process. This specialized utility helps optimize Outlook performance and prevents file corruption by stripping away bulk data without causing email data loss.
Below is a detailed guide on how the tool works and how to use it to shrink your files. 🛠️ Step-by-Step Compression Process
Add the PST Files: Open the Shoviv software and click the Add File or Add Folder button. Because the tool allows uploading multiple files, you can import several large PST files to compress them simultaneously.
Choose a Compression Method: The tool handles email attachments—the primary cause of oversized PST files—by offering four distinct compression strategies:
Remove Attachments: Deletes attachments entirely to minimize file size.
Compress Attachments: Compresses attachments inline within the PST.
Remove and Save Attachments: Extracts the attachments and saves them into an external target folder while stripping them from the PST.
Remove and Compress Attachments: Extracts attachments, compresses them, and stores them in an external folder.
Apply Folder Exclusions: Check the boxes for Exclude Deleted Items or Exclude Junk Folder. This ensures the software doesn’t spend time processing temporary or trash files. Set Data and Attachment Filters:
Use the Date Range filter to only compress data from specific timeframes.
Use the Attachment Size Filter to target specific file sizes (e.g., only stripping or compressing attachments larger than 5 MB).
Use the Exclude Duplicate Items feature to let the software clear out identical emails during the process.
Select Destination and Execute: Click the Change button to select a secure destination folder for your newly shrunk PST files. Click Next to begin the compression process. Once finished, a pop-up confirmation will appear, and you can open the optimized files directly. 🌟 Key Features of Shoviv PST Compress Shoviv PST Compress and Compact Tool:
Batch Processing: It allows users to upload and compress a large number of PST files simultaneously, saving you from doing it file-by-file.
Universal PST Support: The utility works seamlessly across all types of Outlook PST formats, handling both older ANSI and modern Unicode files regardless of their current size.
Intelligent Duplicate Removal: It cleans up your mailbox layout by filtering out duplicate email items unless you explicitly check the option to retain them.
Attachment Backup: If you choose to extract attachments, the tool retains them safely in a separate designated folder so you never lose the underlying files.
If you want to evaluate how the tool functions before purchasing, you can download a free demo version from the Shoviv Website, which allows you to process the first 50 items per folder for free. Shoviv PST Compress and Compact Tool
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